Procedure for running Dressage Events - COVID Plan

Overview

By the end of this document you will understand the safe procedures we have put in place to run Dressage events.

Toilet Facilities and Sanitiser Stations

The toilet facilities next to the show office will be open to 1 person at a time. This block is now unisex with one cubicle designated female and one male.

Sanitiser, hot water and soap are provided with paper towels

Sanitiser stations are available outside this toilet and at the entrance to the cafe.

The toilets at the back of the cafe are NOT OPEN for public use as they are the ones used by staff and livery clients at the centre.

Pre Arrival

You are reminded that spectators are strictly forbidden and the number of additional people you are allowed to bring is limited to one per horse. There are exceptions in the case of para riders and U18 members that are detailed in the BD guide below. The BD guide will be considered the standard by which these events are run.

We strongly advise you to avail yourself of the British Dressage Competitors Guide even if you are not competing in the affiliated show. It is the guidance we will require you to follow.

On Arrival

Find a parking space that is between 3-5 meters from another vehicle. Please park responsibly - there is no need to leave more than this gap.

You are not required to declare on arrival.

Site Plan and General Information

Please refer to the image below as it will help explain how the site will operate. A large version of this is available to download at the end of this document.

• The warm up arena is designated GREEN ZONE
• The cool down arena is designated BLUE ZONE
• RED ZONES are transit areas and only 1 person at a time may enter them
• The WHITE ZONE is for the next competitor in the ring - when boots may be removed and tack adjusted etc

OUTDOOR GALLERY IS CLOSED

INDOOR GALLERY MAY ONLY BE USED BY A CALLER

The show office is closed to visitors.

Warming Up

A maximum of 6 people are permitted in the warm up arena at any time.

Under BD guidelines you may not enter the warming up arena more than 40 minutes before your test time.

At your warm up time approach the arena from the car park (Arrow 1) and wait at the RED LINE to be called. The approach will be via the tarmac path directly from the car park - not the main drive to the indoor arena.

Go directly to the GREEN ZONE and work in as normal

During your time in the warm up arena you must remain not less than 3 horses lengths from other competitors.

No dismounted people are allowed into the warm up arena.

If your trainer is your +1 person then they must adhere to social distancing around the warm up arena.

Your Test and just before

Just before your time (1 or 2 minutes) you will be called to the holding area shown as WHITE ZONE on the map by following arrow 2.

It is at this time you may remove boots from horses and adjust tack. Please remember that this may only be done by you or your designated helper. We are not allowed to assist.

The current competitor in the ring will be allowed to exit first.

You will likely be allowed into the arena before your official time and the judge will ring the bell once they have completed the previous competitors sheet.

Spectators are not allowed. Callers are allowed but they must be the person that comes with you. The should walk directly to the gallery and call from there. Leaving through the indoor arena when finished.

At the end of your test

You should remain mounted and wait for the door to be opened. Please do not attempt to let yourself out of the arena as the door must be handled by staff repeatedly during the day.

Exit directly and follow arrow 3 onto the car park. 

If you wish to cool down then you should re-present for entry via arrow 1 and you will be shown to the BLUE ZONE. You may use this section for a maximum of 10 minutes.

After which you should return to your lorry.

If that is your final or only test of the day you should leave the site at the earliest possible time.

Please do not tie horses to lorries or trailers at any time - supervised or not.

Scores, Sheets, Prize Money & Rosettes

If you wish to have your score sheet (and rosette) posted then please complete and bring with you a pre-paid and addressed envelope not less than A4 size. Please note that this will require a LARGE stamp.

A table will be left at the left hand side of the cafe where you may place these envelopes. For privacy we suggest you place them face down on the table.

This is our preferred means of getting it back to you.

If you are unable to do this then we will scan and email it to you if you request it.

For speed and ease you should send us an email to [e-mail] with the day of the show and your bridle number.

If you do nothing then we will keep hold of your sheet and rosette for future collection.

UPDATED 17TH JULY AS FOLLOWS

Score sheets will be available shortly after the end of the class - on the right hand table as you enter the cafe. They will be separated. Please touch / take only YOUR OWN sheet, take it quickly and carry on around the cafe. Do not touch others sheets.

Aim to collect then around 30 minutes after the end of the class and follow our one way system.

Any prize money will still be returned to you on your card or by BACS if the amount is larger than your initial payment.

Scores will be posted during the day on the website as usual. They will not be displayed on the screens at the centre.

Catering facilities

The cafe will be open and using a similar one way entry and exit system.

It should primarily be considered a take out venue.

Entry is via the ramp and exit via the stairs.

The flat area at the top of the steps and 2 m inside the door is to be considered safe space.

We are limiting the cafe to a maximum of 5 clients + any staff.

For clients we will be operating a 1 in 1 out policy.

COVID Compliance Details

Your COVID compliance office is Gemma Griffiths and she may be reached through the centre number 01902 374480.

Please ensure now that your contact details on our entry system are up to date. These may be required if contact tracing is necessary. You are required to make a note of the details of the person attending the event with you personally.

In the unlikely event that First Aid is required you should attract the attention of the steward or call the COVID officer on the telephone. You should NOT enter the show office.

We are unable to provide direct first aid assistance but are able to assist your +1 and call for further help should it be required.

We strongly advise you to bring a suitable person with you to this and any other equestrian events.

Our emergency vet is Sue Taylor MRCVS : 01902 424725

Our emergency farrier is Jon Nunn FWCF : 07971 280478

Horse Vaccinations

You are reminded that it is still a hard rule that horses must be correctly vaccinated. An amnesty has been offered on the 6 monthly vaccinations but only until 30th September 2020.

If you have any questions arising from this document please contact the centre via our ticketed support portal at [e-mail] or post a comment on this document below.